Notice to Bidders
Bowes Road Interceptor Sewer (BRIS) Trunk 20 – Phase 2 Gravity Extension
Sealed bids will be received by the Purchasing Director of the City of Elgin, Illinois, until 11:00 A.M. local time, May 25, 2018, for the Bowes Road Interceptor Sewer (BRIS) Trunk 20 – Phase 2 Gravity Extension. At that time the bids will be publicly opened and read at the Purchasing Department in the City Hall located at 150 Dexter Court, Elgin, Illinois 60120.
The proposed improvement includes the following base bid quantities: 2,860’ of sanitary sewer, 1600 SY pavement removal and replacement, 1900’ of parking lot striping, 0.33 acres of wetland restoration and all other appurtenant work and materials necessary to complete the project.
All potential bidders must attend the pre-bid meeting on May 18th, 2018, 11:00 A.M. at the Elgin Public Works Facility located at 1900 Holmes Road, Elgin, Illinois 60123. All proposals must be accompanied by a Bid Bond, Certified or Cashier’s Check or a Bank Draft in an amount equal to at least 5 percent of the bid, payable without condition to the City of Elgin, of Elgin, Illinois, which sum shall be forfeited in case the successful bidder fails to enter into a binding contract and provide a properly executed contract surety bond within 15 days after the date the contract is awarded by the City Council.
The successful bidder shall be required to furnish a satisfactory contract bond to the City of Elgin by a surety company authorized to do business in the State of Illinois covering the full amount of the contract. The successful bidder shall pay prevailing wage, shall provide certified payrolls to the City for the duration of the project and comply with the Responsible Bidder’s Ordinance and Elgin Residency Ordinance for the duration of the project.
The bidder shall submit, if requested by the Engineering Division, a list of qualified references for projects of similar size and scope of this project. Proposals withdrawn may not be re submitted at the same letting.
Each bidder shall satisfy the City as to their ability, financially or otherwise, to carry out the work. The right is reserved to reject any or all bids or to waive technicalities and any informality in any bid.
Electronic copies of specifications, proposal, and contract pre-loaded on a disc or flash drive may be obtained for a non-refundable fee of $10.00 from the Elgin Purchasing Department located at 150 Dexter Court, Elgin, Illinois 60120 between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday. Hard copies will be made available upon request at the City of Elgin Purchasing Department for a non-refundable fee of $75.00. Receiving a paper copy may take up to 2 business days. Checks should be made payable to the City of Elgin, Illinois. Contract documents can be sent via First Class mail for a fee TBD or overnight using the contractor's Federal Express account number. Bids are to be submitted on the forms furnished within the contract document books, properly executed in accordance with the directions contained in the Information for Bidders.
Questions regarding this bid package can be directed to John Hoffmann of Engineering Enterprises, Inc. Mr. Hoffmann can be reached at 630-466-6700.
Dated May 7, 2018
Daina DeNye, CPPO
City of Elgin